Meet Entry Policy
Racing is the main purpose of competitive swimming, and a vital part of any swimmer’s development. A full-club meet schedule will be communicated and posted at the beginning of each season, indicating the dates, location, and standard (if applicable) of each competition, as well as which swimmers attend each meet. Any change to the initial meet schedule will be communicated in a timely fashion.
Swimmers are committed and entered by default into all meets on their meet schedule for which they are eligible. Only the coaches may select entries for the athletes.
If a swimmer has a conflict with a competition, the family must notify the group coach – as well as the coach responsible for entry submission to Swimming Canada – via email prior to the entry deadline. The entry deadline for a meet is found in the meet package, and posted on the website. Once the coach receives the request from the family, the entries will be removed.
Once the entry deadline for a meet has passed, the entries are final and no more changes may be made. Entry fees are applied at this point and are non-refundable. Entries are communicated with the membership shortly after the entry deadline.
For meets involving relays, decisions on team personnel and order are made by the coaches, usually during the warm up period. Athletes are expected to plan to stay to the end of the session in case they are needed for a relay.
All swimmers in the LP, Senior, and JP groups must be available for all sessions – as applicable – of their highest-level winter and spring/summer championship meet, as designated by their group coach (i.e., one meet in February/March time frame, and one in June/July time frame). Swimmers who are unable to attend a designated session or day will be removed or scratched from the entire competition. The Head Coach shall use discretion regarding illness or other exceptional circumstances.
As a competitive swim club, all athletes are expected to compete, and must race on a regular basis to remain in good standing. Swimmers who are frequently missing competition, as determined by the Head Coach, may have their membership placed under review.
v2025-07-14